A secure data room is a virtual space with enhanced security features that are used for storing and sharing confidential documents in sensitive transactions such as M&A or due diligence. Many companies across all industries depend on secure data rooms to ensure compliance with the law and protect sensitive information from cyber-attacks and other threats.
A secure data room will include two-factor authentication, the ability to identify the IP address as well as the device and location users are logging in from, as well as the ability to set granular permissions on the types of documents and activities that each user can perform. In addition, some of the better secure data rooms will allow you to restrict access specific files using a password or unique link – this could prevent users from sharing documents they’ve accessed.
Secure transmission and encryption at rest is another important security feature. This will ensure that if the server hosting your data is compromised, then intercepted data is not accessible to unauthorised parties. Virtual datarooms can also utilize a zero-trust private content network to provide this security to workloads and applications. This assures that even the most sensitive information is secured regardless of whether it’s stored in emails, devices or managed file transfer APIs or web forms.
In addition, a lot of secure data room providers will let you add digital watermarks to your documents – they will be visible on PDF documents viewed online, but can be easily removed using a simple tool like Adobe Acrobat. The addition of watermarks is useful to click for info identify if a downloaded document is one that has been altered.